E-Stamping Services
Documents need to be stamped before they are relied on.
Agreements, instruments and certain transfers must be stamped within the required period, and the duty depends on the document.
You are unsure which documents require stamping.
The stamping deadline is approaching.
Duty assessment and submission are unclear.
E-Stamping • Duty • DocumentsE-Stamping Services
E-Stamping services in Malaysia — LHDN stamp duty assessment and payment for agreements, contracts and legal instruments.
Almost every meaningful business document in Malaysia needs to be stamped. Tenancy agreements. Sale and purchase agreements. Share transfer forms. Loan agreements. Service contracts. Powers of attorney. The list is long — and the consequences of getting stamping wrong are very real.
An unstamped or improperly stamped document is not admissible as evidence in court. It can derail a property transaction. It can delay a share transfer. It can complicate a loan disbursement. And in most cases, late stamping triggers penalties of up to RM100 plus 4× the duty owed.
At KKHO, we handle the full e-Stamping process through LHDN's STAMPS (Stamp Assessment and Payment System) — assessing the correct duty, submitting the application, and ensuring your documents are properly stamped within the statutory window.
What Is E-Stamping?
E-Stamping is the online system operated by LHDN for assessing and paying stamp duty on documents. It replaced the old physical stamping process and is now the standard channel for almost all stamping in Malaysia.
Documents are submitted electronically, stamp duty is assessed (either at a fixed rate or ad valorem based on the value involved), payment is made online, and a digital stamp certificate is issued — which is then attached to or printed on the original document as proof of stamping.
Under the Stamp Act 1949, most chargeable documents must be stamped within 30 days from the date of execution (or 30 days from receipt in Malaysia, if executed overseas). Miss that window and penalties kick in fast.
Common Documents That Need Stamping
E-Stamping commonly applies to:
- Tenancy and lease agreements — duty based on rental amount and lease period
- Sale and Purchase Agreements (SPA) — for property transactions
- Loan agreements and facility agreements — typically 0.5% of the loan amount
- Share transfer forms (Form of Transfer) — duty on share value
- Service agreements and contracts — fixed RM10 nominal duty in most cases
- Memoranda of Understanding (MOU) and joint venture agreements
- Powers of Attorney
- Hire purchase, leasing, and financing documents
- Distributorship and franchise agreements
If you're not sure whether a document needs stamping — or what rate applies — that's exactly when professional help saves time and money.
Who This Service Is For
Our e-Stamping services are designed for:
- Property buyers, sellers, and investors stamping SPAs and tenancy agreements
- Landlords and tenants stamping rental and tenancy documents
- Sdn Bhd companies stamping share transfers, loan agreements, and contracts
- Businesses entering distributorship, JV, or franchise agreements
- Companies undergoing restructuring with multiple transfer documents
- Foreign investors unfamiliar with Malaysian stamping requirements
- Anyone with a backlog of unstamped documents needing cleanup
What's Included in Our Service
A complete, compliant set of statements prepared to the same standards as our audit work.
Full set of financial statements
Statement of financial position, income statement, changes in equity and notes.
Prepared under MPERS
In accordance with the applicable approved accounting standards.
Directors' report
Directors' report and statement by directors where required.
Aligned with Form C
Your statements agree with your tax computation for LHDN filing.
Submission-ready documents
Prepared for SSM, LHDN, banks and investors.
Audit exemption guidance
Ongoing guidance on your eligibility to remain audit-exempt.
You get properly stamped, legally enforceable documents — without the back-and-forth of figuring out the system yourself.
Why Choose KKHO for E-Stamping
- Done by professionals who know the rates. Stamp duty rates and exemptions vary by document type, transaction value, and even Budget changes. We stay current so the assessment is correct the first time.
- Adjudication handled properly. Some documents require formal adjudication by LHDN before duty is finalised. We prepare the application, supporting documents, and follow up until the assessment is issued.
- Late stamping cleanup. Got a stack of unstamped documents from years past? We can assess, apply for late stamping, and negotiate penalties where the law allows.
- One-stop solution. When stamping ties into a bigger transaction — a property sale, a share transfer, a loan, a restructure — our tax, secretarial, and accounting teams coordinate seamlessly.
- Quick turnaround. Most straightforward e-Stamping is completed within 1–3 working days.
Get Your Documents Stamped Properly
A document that isn't stamped properly is a problem waiting to happen — when you least want it. Let us handle the stamping side of your transactions, so the documents work the way they're supposed to: enforceable, defensible, and on file.
📞 Get in touch today — tell us what you need stamped, and we'll handle the rest.
E-Stamping Services
For documents that require stamping duty in Malaysia.
Everything you need to move forward with confidence.
Clear scope, clear process and proper guidance — you will immediately understand what is included and what happens next.
General Information & Review Status
The information on this page is general in nature and does not constitute legal, tax, audit or professional advice. Statutory requirements may change and should be confirmed for your company's specific circumstances with a licensed professional or the relevant authority.
Official sources:
Ready to Get Started with E-Stamping Services?
Talk to our team today for a free, no-obligation consultation. We'll review your situation and tell you exactly what's needed — before any commitment.