Company Secretary in Kota Kinabalu, Sabah
Professional company secretarial services for Sdn Bhd companies across Malaysia. From incorporation and annual returns to SSM compliance and company closure. Based in Kota Kinabalu, Sabah.
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Starting a new company? Changing your secretary? Received an SSM notice?
KKHO helps business owners manage their company secretarial and statutory compliance requirements with confidence — from incorporation to ongoing filings and closure.
You are incorporating a Sdn Bhd and need a qualified company secretary appointed within 30 days.
Your annual returns or statutory records are overdue and you are not sure what is outstanding.
You want to change your existing company secretary and need help with the handover.
You received an SSM notice or compliance enquiry and need assistance responding.
Incorporation • Annual Returns • SSM Compliance • Strike-OffCompany Secretarial Services
KKHO provides company secretarial services for businesses at different stages of development.
Startups and New Sdn Bhd Companies
Company incorporation and initial statutory requirements.
Established SMEs
Ongoing company secretarial support and statutory compliance.
Family-Owned Businesses
Directors' resolutions, shareholder changes and corporate records.
Property and Investment Holding Companies
Company secretarial administration and statutory filings.
Dormant and Inactive Companies
Ongoing compliance, outstanding filings and company closure matters.
Foreign-Owned Malaysian Companies
Company secretarial assistance, subject to applicable Malaysian legal and regulatory requirements.
What Does a Company Secretary Do in Malaysia?
A company secretary helps a company maintain its statutory records, prepare corporate resolutions and comply with applicable requirements under the Companies Act 2016.
For Sdn Bhd companies, the company secretary also assists directors with annual returns, changes in company particulars and other statutory filing requirements.
KKHO helps business owners understand these responsibilities and manage their company secretarial matters.
Sdn Bhd Company Registration in Sabah & Malaysia
Starting a New Business? We Can Help You Incorporate Your Company.
Registering a Sdn Bhd involves more than choosing a company name. Business owners should understand the responsibilities of directors, shareholders and the company secretary from the beginning.
Under Section 236(2) of the Companies Act 2016, a newly incorporated company must appoint its first qualified company secretary within 30 days from the date of incorporation.
Our incorporation services include:
- Company name search and reservation, where applicable.
- SSM incorporation applications.
- Preparation of directors' and shareholders' particulars.
- Initial share capital and corporate structure documentation.
- Appointment of the first company secretary.
- Preparation and maintenance of initial statutory records.
- Guidance on post-incorporation statutory requirements.
We also help business owners understand the importance of maintaining accounting records, preparing financial statements and complying with tax obligations after incorporation.
Ongoing Company Secretarial Services
Keep Your Company Compliant and Your Statutory Records Up to Date.
Every Sdn Bhd has ongoing statutory responsibilities, even when its business operations are limited.
KKHO provides company secretarial support to help directors manage routine corporate administration and statutory filings.
Our services include:
- Annual return preparation and SSM lodgement.
- Maintenance of statutory registers and company records.
- Preparation of board and members' resolutions.
- Changes in company particulars.
- Appointment and resignation of directors.
- Updates to shareholders' information.
- Beneficial ownership record maintenance and reporting.
- Coordination of financial statement lodgement requirements.
- General company secretarial advice within the engagement scope.
Dormant Sdn Bhd — Annual Company Secretarial Retainer
From RM600 per year, excluding SST
KKHO offers annual company secretarial retainers for dormant Sdn Bhd companies starting from RM600, excluding SST. Final fees depend on the company's circumstances. Contact KKHO for a quotation.
Change Your Company Secretary to KKHO
Looking for a New Company Secretary in Kota Kinabalu or Sabah?
Your company secretary should provide clear communication, appropriate statutory support and assistance when important corporate decisions arise.
If you are considering changing your existing company secretary, KKHO can help you understand the appointment and handover process.
We assist with:
- Appointment of a new company secretary.
- Preparation of relevant resolutions and notifications.
- Coordination of statutory document handover.
- Review of available company records.
- Identification of outstanding annual returns or other filings.
- Updates to statutory registers and corporate information.
Changing your company secretary does not necessarily mean changing your accountant or tax agent.
Overdue Annual Returns, SSM Notices & Compliance Issues
Has Your Company Missed an SSM Filing Deadline?
Many directors discover outstanding statutory matters when applying for bank facilities, preparing financial statements, changing company officers or receiving correspondence from SSM.
Unresolved compliance issues may lead to additional costs, penalties or enforcement action, depending on the circumstances.
KKHO assists companies facing:
- Annual returns outstanding for one or more years.
- Delayed financial statement lodgements.
- Incomplete statutory records.
- Historical director or shareholder changes requiring review.
- Outstanding beneficial ownership reporting matters.
- SSM notices and compliance enquiries.
- Inactive companies with unresolved statutory obligations.
We review available company documents, identify outstanding requirements and explain the steps needed to regularise the company's position.
Where necessary, related accounting, tax or audit requirements can be addressed through appropriate professional arrangements, subject to independence requirements.
Beneficial Ownership Reporting
Does Your Company Meet Its Beneficial Ownership Reporting Requirements?
Malaysia's beneficial ownership reporting framework requires companies to identify and maintain prescribed information concerning their beneficial owners, subject to applicable requirements.
The framework was strengthened through the Companies (Amendment) Act 2024.
KKHO assists with:
- Reviewing beneficial ownership information.
- Identifying relevant supporting documentation.
- Maintaining beneficial ownership registers.
- Preparing applicable notifications and lodgements through SSM's prescribed systems.
- Reviewing changes affecting beneficial ownership information.
Company Strike Off & Closure
No Longer Operating Your Sdn Bhd? Understand Your Options.
An inactive company may still have statutory filing and record-maintenance responsibilities.
Depending on its circumstances, a company may be eligible for strike-off under Section 550 of the Companies Act 2016 or may require another formal closure procedure.
KKHO can assist with reviewing:
- Whether the company remains active or dormant.
- Outstanding statutory filings.
- Available financial statements and accounting records.
- Assets and liabilities.
- Outstanding tax and other obligations.
- Applicable strike-off requirements.
- Documentation needed for the proposed closure process.
Where formal liquidation or legal services are necessary, we can coordinate with relevant professionals.
Why Choose KKHO for Company Secretarial Services?
Established in Sabah Since 2008
KKHO has served businesses since 2008, developing practical experience in the accounting, tax and company compliance needs of Malaysian SMEs.
Professional Qualifications & Experience
KKHO is supported by qualified accounting professionals who are members of the Malaysian Institute of Accountants (MIA).
Our company secretarial services are led by Mr. Ho, who holds a practising certificate issued by the Companies Commission of Malaysia (SSM).
With experience in accounting, taxation and corporate compliance, we provide practical company secretarial support to businesses throughout Sabah and Malaysia.
Comprehensive Professional Services with Independent Audit Arrangements
KKHO provides company secretarial, accounting, tax and statutory audit services.
However, to comply with professional independence requirements, KKHO cannot act as both company secretary and statutory auditor for the same company.
Clients engaging KKHO for company secretarial services may appoint an independent external auditor. Alternatively, clients engaging KKHO for statutory audit services must appoint an independent company secretary.
Other professional services remain subject to applicable independence requirements.
Practical Support for Business Owners
We focus on helping clients understand their statutory responsibilities, the documents required and the next steps to take.
How to Engage Our Company Secretarial Services
Step 1 — Contact KKHO
Tell us your company name, registration number, location and the assistance you require.
Step 2 — Initial Review
Our team identifies relevant statutory matters and requests available supporting documents.
Step 3 — Scope of Work & Quotation
We explain the proposed services, professional fees and applicable government charges.
Step 4 — Documentation & Submission
Upon engagement and receipt of the necessary information and approvals, we prepare relevant documentation and arrange applicable statutory submissions.
Step 5 — Ongoing Support
For retained clients, we provide continuing assistance with statutory records, recurring filings and relevant corporate changes.
Company Secretary in Sabah — Supporting Businesses Nationwide
KKHO is based in Kota Kinabalu, Sabah, and assists businesses throughout the state, including Sandakan, Tawau, Lahad Datu, Semporna, Keningau and surrounding areas.
We also support clients elsewhere in Malaysia through online consultations and appropriate document coordination arrangements.
Based in Kota Kinabalu, Serving Malaysia
We assist clients throughout Sabah and across Malaysia through suitable consultation and document coordination arrangements.
Address
DBKK H-2-28, 2nd Floor, Block H, Inanam, 88450 Kota Kinabalu, Sabah, Malaysia
Phone
+6016-833 2148Company Secretarial Services
For Sdn Bhd companies across Sabah and Malaysia that want their statutory obligations handled properly.
Everything you need to move forward with confidence.
Clear scope, clear process and proper guidance — you will immediately understand what is included and what happens next.
Visit Our Office
Company
KKHO
Address
DBKK H-2-28, 2nd Floor, Block H, Inanam, 88450 Kota Kinabalu, Sabah, Malaysia
Phone
+6016-833 2148Company Secretarial FAQs
Is a company secretary compulsory for a Sdn Bhd in Malaysia?+
Yes. A Sdn Bhd must appoint a qualified company secretary in accordance with the Companies Act 2016. The first company secretary must be appointed within 30 days of incorporation.
How much does a company secretary cost in Sabah?+
KKHO's annual company secretarial retainer for dormant Sdn Bhd companies starts from RM600 per year, excluding SST. For active companies, fees depend on the scope and complexity of the engagement. Contact KKHO for a quotation.
Can I change my existing company secretary to KKHO?+
Yes. KKHO can assist with the appointment and handover process, subject to the required documentation and acceptance of the engagement.
Can KKHO help if my company has several years of overdue annual returns?+
Yes. We can review available statutory records, identify outstanding filings and explain the steps needed to address compliance matters.
What is the difference between an annual return and financial statements?+
An annual return contains prescribed corporate information, while financial statements report the company's financial position and performance. They involve separate statutory requirements.
Can KKHO assist with beneficial ownership reporting?+
Yes. We assist with reviewing beneficial ownership information, maintaining relevant records and preparing applicable statutory notifications.
Can an inactive Sdn Bhd apply for strike-off?+
Certain companies may qualify for strike-off under Section 550 of the Companies Act 2016. Eligibility depends on the company's circumstances and applicable SSM requirements.
Can KKHO help with Sdn Bhd registration outside Sabah?+
Yes. We assist eligible businesses elsewhere in Malaysia through appropriate remote consultation and document coordination arrangements.
Can KKHO also provide accounting, tax and audit services?+
Yes. KKHO provides company secretarial, accounting, tax and audit services. However, to comply with professional independence requirements, KKHO cannot act as both company secretary and statutory auditor for the same company. Clients may engage KKHO for company secretarial, accounting and tax services while appointing an independent external auditor, or engage KKHO for audit services while appointing an independent company secretary.
What documents should I prepare before contacting KKHO?+
For an existing company, prepare the company name, registration number, latest available SSM company profile and a brief description of the assistance required. Our team will advise if additional documents are necessary.
General Information & Review Status
The information on this page is general in nature and does not constitute legal, tax, audit or professional advice. Statutory requirements may change and should be confirmed for your company's specific circumstances with a licensed professional or the relevant authority.
Official sources:
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